Skip to Content

How to Create a Beautiful Wedding Seating Chart

Do you like to craft? What about DIY projects? Have a special event coming up? Well if you do then you will love this project. Today I’m sharing with you how I created this beautiful seating chart. 

This beautiful wedding seating chart is perfect for a wedding…but really can be used for any special occasion or event where you may need to assign seats.

The creative options for seating charts are endless today! 

There are so many ideas out there but I just LOVE the classic elegance of this seating chart.

Wait until you see how pretty it looked at the ceremony!

When my sister got married I was honored to help her with some of the little details to make their day special.

She created a Pinterest board with some ideas that she liked and shared it with me.

The seating charts she had saved on her Pinterest board varied in style…but her favorite was this one.

Unfortunately, there wasn’t a “how-to” to follow but I knew I could recreate it for her

OR at least I hoped I could!

This post may include affiliate links which means we may earn a small commission at no extra cost to you. You can read our full disclosure policy here.

Shop the Post

Beautiful Setting Calls for Elegant Wedding Style

The wedding was held at a beautiful waterfront estate in Florida.

Their wedding colors were blush pink and mixed metals of gold and silver.

Modern traditional was what I’d describe as their wedding style.

Since the seating chart was definitely a classic style I set out to find frames to match that style.

I wasn’t able to find any traditional frames that would work in my usual go-to stores because they are filled with the ever-popular rustic farmhouse trend.

I decided to check out the Dollar Store & Walmart, especially since I needed 12 frames, so I was hoping they would be more budget-friendly.

Step 1: Purchase Frames

Walmart to the Rescue for Vintage Classic Frames

stack of frames in shopping cart

I was able to find several traditional 5×7 frames at the dollar store.

They were okay…I didn’t love them but I figured I was going to paint them anyway…so I bought a few.

Then I headed over to Walmart to find that they had a great selection of inexpensive 5×7 vintage classic frames.

Some you can find here, here, and here! Oh and here too!


frames laid out on wood table before painted

Once I got them all home I got to work with the layout.

At first, it looked ok but not great.

I realized that I really didn’t love the dollar store frames in the mix with the other frames.

Can you tell which ones are from the dollar store? See those smaller frames on the top and bottom rows?

Yup, those are the dollar store frames and they weren’t as beefy enough (is beefy a word I can use to describe a frame…haha).

Just too small…or maybe it’s that they were cheap looking.

I don’t know…but either way they had to go!

Back to Walmart I went to get more “beefy” frames! LOL

[mailerlite_form form_id=1]

2. Painting Picture Frames

Shades of Gold and Silver Spray Paint

three cans of spray paint on drop cloth

Now the fun begins…painting!

I found 3 metallic shades of paint that were just perfect for the seating chart.

*Tip – Use post-it notes to label where each frame is in the layout and which color to paint you are using for each. This helped me keep everything in order.

spray painting frames

First, I removed the back and glass of each frame for easier painting.

Then I spray painted frames and let them dry before doing a 2nd coat of paint. 

*Tip – Use plastic cups to hold the frames up off the ground while painting. 

Shop the Post

Step 3: Build Back-Support Frame 

Scrap Wood Makes Easy Work of Frame Support System

photo of measuring frames

The easiest way to build the back support would be to just adhere all the frames to a solid piece of plywood. 


There’s always a but with me isn’t there?! 

This beautiful wedding seating chart was going to be displayed on a large floor easel at the wedding reception and since the frames were different shapes I wanted to be able to see through the little spaces between the frames.

Building the support to hold all the frames together was going to be a bit of a challenge so I enlisted my husband Chris to help me.

picture of back wood frame assembled

He built the frame smaller than the layout so that it couldn’t be seen from the front.

Using pieces of wood to go across the middle of each of the 12 frames to support the entire layout.

4. Print Table Seating Cards

Using Canva to Create Table Seating Graphics

frames laid out on table

The actual seating assignments were designed on Canva which is a graphic design tool website. Canva can be used for both web and print media designs.

We use Canva Pro to create all of our social media graphics for this blog.

It’s simple to use, then download to your computer and print.

I promise…if I can do it so can you!

After creating the table seating assignments in Canva, I printed them on white card stock and put them into each frame.

close uf of frame with instgram tag info

Don’t you just love the hashtag trend for weddings today?

Now you can use your cell phone & social media rather than those disposable cameras on each table from back in the good ‘ole days when I got married. 

Step 5: Assembling the Support to the Frame Collage

Deciding on Glass or No Glass for the Collage

I decided NOT to add the glass back to each of the frames for a few reasons.

First, remember these frames were cheap and as I tried to put them back together those little dust pieces inevitably kept dropping between the glass and printed card stock. Super frustrating!

Another, reason I decided against the glass was the possible glare, especially in pictures.

Nobody has time for that!

And finally, transporting the frame with the glass could have been an accident waiting to happen.

After all the work we did to make this seating chart I wouldn’t want to have broken glass all over the back of my car.

Although we did bubble wrap the entire seating chart to transport even without the glass.

Just call me nervous Nelly!

Shop the Post

Putting it all Together

gorilla glue bottle on table in from of frams

Once the seating assignment table cards were all in place I could begin attaching the individual 5×7 frames to the back support Chris built.

I decided to use Gorilla glue for this project because I wanted to be absolutely certain each of those frames was secure and not going to fall out!!

Starting with the top middle frame I adhered each individual frame to the wood back support.

Then placed stacks of heavy books on top of the frames to give the glue time to set and dry.

Amazing how well the gorilla glue worked! 

Here is a look at the back of the project with all the frames securely glued to the wood-framed back support.

back of frames showing how to assemble
[mailerlite_form form_id=1]

It may not pretty but it sure is sturdy!

The wedding was a beautiful special day for all of us and I was honored to be able to help with some of the little details.

I also made fan ceremony programs, favor tags, and tented number cards for each table.

You need to go check out my simple tutorial for making Elegant Classic Wedding Fan Programs.

collection of frames attached to create elegant seating chart

My sister donated her seating chart to the wedding venue in hopes that other couples can use it on their special day too! ❤

If you have any questions or suggestions, contact me, or leave a comment! Follow us over on Instagram and Facebook to see everything we’re up to.

Other party decor ideas:

Pin it to remember it:

pinterest graphic with photo of wedding seating chart


Friday 4th of March 2022

What did he use to have the pieces of the wood frame stay together?


Friday 4th of March 2022

Hi Abby - The frame is all held together by nails...there are shorter pieces of wood stacked on top of longer pieces to create a solid wood frame to glue the 5x7 photo frames on. Hope this helps! Let me know if you have any other questions.

Anne Engbring

Tuesday 18th of January 2022

Thank you so much for this beautiful seating chart. My daughter would like something like this for her wedding in the fall.

I have one question: Can you tell me what kind of wood, size, etc. your husband used to create the frame? My husband thinks he can do it, but would like a little guidance/instruction first!

Thanks so much,



Tuesday 18th of January 2022

Hi Anne - Thanks so much for reaching out about the wedding seating chart. We used left over wood pieces from a previous project and made our frame to fit the back of the 5x7 frames. I'd recommend laying out all of your photo frames and measuring the total size (length and width) you'd need your back frame to be. Frame dimensions can be different so what worked for our seating chart may not work for yours depending on the thickness of your individual photo frames. The other option that may be much easier is to cut one piece of plywood a bit smaller than all of your frames then adhere each one to the plywood backing. I'd just paint the plywood to coordinate with your frame colors. I hope this helps! Have a great week!


Monday 27th of December 2021

Hi, I love this! I wanted to know what font you used in canva or if you sell a template?



Tuesday 28th of December 2021

Hey Joyce! Thanks so much for reaching out! I'm so glad you liked this seating chart idea. We are planning to offer the template for FREE in 2022 in the VIP section of our blog, all you need to do is subscribe and you'll be notified when it's added. If you need the chart more quickly, the script font is called Great Vibes and the other font is Josefin Slab. Let us know if that helps and if we can help in any other way!


Monday 26th of July 2021

Lovely! Exactly what we were looking for- we are going to use velcro strips to adhere the frames to the board so it's easy to take the frame off and replace the picture/stick it back :)


Monday 26th of July 2021

That's such a great idea to use velcro strips. Thanks for sharing Tara!

ilaria d'ambrosio

Friday 16th of April 2021

Hi, I haven't understood the way you let it stay on the floor. Have you bought an easel? Thanks a lot! It's amazing and I will try to do for my wedding! :)


Friday 16th of April 2021

Hi there! The venue had a large easel that we were able to use to display the wedding seating chart. Here is an easel you can order online: